Planning a large function in Perth? Here's our top six tips

So you’ve been tasked with organising a large function in Perth? Where do you even begin! There are many elements to consider and it can get overwhelming.

To help you in planning your large function in Perth we’ve compiled our top six tips:

1. Begin planning early

To minimise the mad scramble close to your event which can often occur, begin the planning process early and lock away the main elements including the venue, food and beverages, and entertainment options. Then you can create a big list (or spreadsheet) of all the smaller elements that you can gradually tick off. This will set you up well so in the last few days leading into your event you will just have a few finishing touches and a small amount of last minute organising to do, leaving you stress-free and relaxed going into your event.

2. Choose a reliable function venue

Ensuring you have a function venue in Perth that is easy to work with, professional and reliable will go a long way in ensuring your event is a success and stress free. If your chosen function venue is providing important aspects of your event including food, beverages, theming and entertainment you want to be sure they will deliver these to the standard that you expect. From your initial enquiry your Perth function venue should provide prompt and professional service, assisting every step of the way including on the day of your event.

3. Choose a theme

A theme can take your event to the next level, it provides a fabric that ties everything together. If you’re stumped on idea’s there are many places you can draw inspiration from, including the time of year, a recent achievement, something of interest to your guests, pop culture, or ask your chosen Perth function venue for some help. A theme can be elaborate or as simple as you like. 

4. Remain flexible

Not everything always goes to plan, there will be instances where things unexpected will crop up. The important thing is to remain flexible and roll with it, if something doesn’t go to plan, remain positive and come up with an alternative option. If you’ve chosen a reliable and professional venue they’ll be there on hand to help you.  

5. Create a schedule and do a run through

To ensure everything comes together as planned and on time create a schedule and do a run through. This is everything from suppliers delivering items, caterers setting up, entertainment arriving, people making speeches, etc. Create your schedule and then make sure everyone knows exactly what time their tasks need to be completed by, or where they need to be at a certain time.

6. Gather feedback

Take the opportunity to help make your next function even better. Ask your guests what they thought and what they would improve for next time. You can do this informally by asking them face to face, or more formally through post-event surveys calling for their feedback and ideas on how they would improve the event for next time. Feedback is highly valuable in contributing to the continued success of your event.

HBF Stadium is Perth's most versatile function venue. Located in Mount Claremont, the venue is ideal for hosting large events including banquets, exhibitions, concerts, seminars, business meetings, schools balls and graduations.

With a team of professionals and years in the business, the dedicated team at HBF Stadium are the experts in creating unique conceptually themed events. Your dedicated function coordinator will work closely with you every step of the way, ensuring your function is a success from start to finish.

Click here to find out more about hosting your next function at HBF Stadium.